1. What is the scope of CLP Eco Building Fund (the Fund) ?
  2. Which types of buildings are eligible to apply for the Fund ?
  3. Which types of buildings are not eligible to apply for the Fund ?
  4. What kinds of applicant organisation are eligible to apply for the Fund ?
  5. Is there different application categories for the Fund ?
  6. Is there any priority for specific buildings ?
  7. Is the sole owner of building eligible to apply ?
  8. Is small house in New Territories eligible to apply for the Fund ?
  9. For the same building, can the applicant organisation submit more than one application ?
  10. How much funding will each application obtain ?
  11. Can the maintenance cost of the equipment installed in the energy efficiency project be covered in the funding ?
  12. If a project has already been subsidized by other fundings, can the applicant organisation apply for the Fund ?
  13. If the grant approved is less than the amount applied for, can one request for an increase ?
  14. Will the Fund cover the insurance expenditure on the works? In case of any incidents or claims for compensation, will the Fund cover those expenditure ?
  15. What document or information should be provided when applying fund disbursement ?
  16. How will the funding be disbursed ?
  17. Upon the approval of application, can part of the fund be disbursed immediately to the applicant organization ?
  18. What is the reimbursement schedule? How long will it take to process reimbursement ?
  19. Is it necessary to engage a professional for submission of application ?
  20. Is there any regulation on the relationship between the project contractor and the "Qualified Service Provider" ?
  21. Will the funding cover the service cost of a "Qualified Service Provider" who is employed by the property management company ?
  22. Is it necessary for the applicant organisation to have identified a "Qualified Service Provider" and include his / her information in the application form at the time of application submission ?
  23. If there is more than one "Qualified Service Provider", can the project be funded ? Can the "Qualified Service Provider" be changed during project implementation ?
  24. What insurance policy should the applicant organisation take out for the energy efficiency works project ?
  25. For the procurement procedures of energy efficiency project, what is the minimum number of tenders when engaging a "Qualified Service Provider" ?
  26. For the procurement procedures of energy efficiency project, can the "Qualified Service Provider" appoint a project contractor for carrying out the works by tender exercise? If yes, should the tender exercise meet the minimum number requirement of tenders ?
  27. For the procurement procedures of energy efficiency project, if the project commences by a consultant from consultancy service, should the tender exercise be conducted by the consultant for appointing a project contractor for carrying out the works? If yes, should the tender exercise meet the minimum number requirement of tenders ?
  28. If tender is invited before application, it may happen that when the application is approved, the validity period of the tender has already expired and the subsequent prices may differ from the estimate in the application. In this case, can the applicant organisation request for an increase in funding ? 
  29. It is required that there should be a minimum number of tenders submitted in respect of procurement. What happens if the number of tenders received are below the minimum number requirement ?
  30. According to the Guide to Application, the recipient organisation has to select the supplier with the lowest bid. What should the recipient organisation do if it intends not to select the lowest bid ?
  31. If the recipient organisation does not select the lowest bid and would like to top up the difference between the selected bid and the lowest bid. Will this arrangement be accepted ? 
  32. Can the tender include any brands or models of the equipment ?
  33. How to apply for CLP Eco Building Fund ? 
  34. Is it necessary to include the breakdown of the items in the estimated budget ?
  35. How long will it normally take to process an application ?
  36. Can the project scope be revised while the application is being processed ?
  37. Can the project scope be revised after approval of an application ?
  38. If the term of the recipient organisation expires after approval of funding, will the subsequent election and change in composition of the organisation affect the funding ?
  39. Can online application submission (e.g. by email) be acceptable ?
  40. Can the applicant organisation submit more than one application for the same building ?
  41. Who will approve the application ?
  42. According to the Guide to Application, project should be non-profit-making. What is a non-profit-making project ?
  43. Is there any penalties for the funded project if it fail to achieve the proposed energy-saving targets ?

1. What is the scope of CLP Eco Building Fund (the Fund)?

The Fund will contribute towards improvement works for enhancing the energy efficiency of building services installations designated for communal use in the residential buildings and their nearby ancillary facilities under application.

The installations may include any of the following:

  1. Lighting
  2. Electrical (e.g. water pump)
  3. Air-conditioning
  4. Lift and escalator

2. Which types of buildings are eligible to apply for the Fund?

Private residential buildings located within CLP's supply area and their nearby ancillary facilities (e.g. clubhouse) are eligible to apply for the Fund.

3. Which types of buildings are not eligible to apply for the Fund?

The following are not eligible to apply:

  1. Buildings located outside CLP's supply area
  2. Estates owned more than 50% by the Hong Kong Housing Authority or Hong Kong Housing Society
  3. Government quarters
  4. Applicant organisation or buildings that have previously received the Fund

4. What kinds of applicant organisation are eligible to apply for the Fund?

Organisations eligible to apply for the Fund include:

  1. Owners' Corporations registered under the Building Management Ordinance (Cap. 344)
  2. Owners' organisations (e.g. Owners' Committee)
  3. Residents' organisations (e.g. Mutual Aid Committee)

A property management company or a Qualified Service Provider can submit application on behalf of any of the above, with their authorization.

5. Is there different application categories for the Fund?

There are two application categories for the Fund:

  1. Single Block – applications from single-block residential buildings.
  2. Multiple Block – applications from estates or buildings comprising more than one residential block.

A higher proportion of the Fund will be allocated for Single Block applications, although this allotment may change in accordance with needs.

6. Is there any priority for specific buildings?

Priority will be given to the buildings fulfilling the following criteria:

  1. Single-block residential buildings
  2. Aged
  3. Without ancillary facilities (e.g. clubhouse)
  4. Have not previously received funding for similar purposes (e.g. from Buildings Energy Efficiency Funding Scheme offered by Government)
  5. Conducted an energy audit or similar assessment / applied for “Comprehensive Scheme or Energy Use Aspect of Selective Scheme” under BEAM Plus Scheme
  6. Projects with higher energy saving effectiveness

7. Is the sole owner of building eligible to apply?

Sole owner of building is not eligible to apply.

8. Is small house in New Territories eligible to apply for the Fund?

If the owners of small house have established an Owners' Corporation, Owners' Organisation or Residents' Organisation, they are eligible to apply under the name of such organisation.

9. For the same building, can the applicant organisation submit more than one application?

If funding has been granted for the same building or estate from the Fund, repeated application will not be accepted.

10. How much funding will each application obtain?

Funding will be granted to successful applicant organisation on a "50/50 matching" basis. In other words, the Fund will contribute 50% of the approved total actual expenditure of each project. Regardless of whether it is a Single Block or Multiple Block application, funding will be subject to a ceiling of HK$500,000 per building and HK$1,000,000 per application, to be disbursed as a reimbursement, i.e. the recipient organisation must settle payment on its own before seeking reimbursement from the CLP Eco Building Fund.

Effective from 13 February 2015, if the expenditure of the project (excluding the cost of engaging a Qualified Service Provider) is HK$100,000 or below, full subsidy will be provided to the cost of engaging a Qualified Service Provider, subject to a ceiling of HK$10,000 and approval from the Vetting Committee.

11. Can the maintenance cost of the equipment installed in the energy efficiency project be covered in the funding?

Under this funding scheme, no funding will be granted to cover the recurrent maintenance and operation costs of building services installations funded.

12. If a project has already been subsidized by other fundings, can the applicant organisation apply for the Fund?

For the same project, applicant organisation can still apply for the Fund even though the project has been subsidized by other funding. But the amount of other funding will be deducted from the grant offered by the Fund.

13. If the grant approved is less than the amount applied for, can one request for an increase?

Yes with full justifications. Such requests will be considered by the CLP Eco Building Fund Vetting Committee.

14. Will the Fund cover the insurance expenditure on the works? In case of any incidents or claims for compensation, will the Fund cover those expenditure?

The applicant organisation should include the insurance policy expenditure in the project's estimate. The funding should be able to cover reasonable insurance premiums. CLP and the Vetting Committee shall bear no responsibility for any expenditure arising from the projects (including any claims for compensation); nor will any funding be provided under the funding scheme to cover such expenditure.

15. What document or information should be provided when applying fund disbursement?

For funding disbursement (Works, Qualified Service Provider (QSP) and Account Auditor where applicable), the following basic documents must be submitted for assessment –    

  1. Price schedules of ALL tender returns;
  2. Written declinations from the tenderers (if applicable);
  3. Records of meeting confirming acceptance of tender by the applicant;
  4. Certified copy of invoices and receipts. [Note 1]
  5. Applicant should check if the person-in-charge (PIC) has been changed;
  6. Applicant should check if QSP's information has been submitted, including –
    • Relevant information stated in the application form;
    • Professional qualification documents。 [Note 2]
  7. Clear site work completion photos.
  8. According to the Guide to Application, the following information must be submitted for assessment – 
    • (Clause 2.10.3) For applicant organisation which is not an Owners' Corporation, a signed certified copy of the Term Maintenance Contract or Agreement must be submitted within six months after completion of the project (minimum 3 years);[Note 3]
    • A completion report must be submitted in six months after completion of the project; (Clause 5.5) ;
    • A statement of account audited by certified public accountant (practicing) if the project receiving a grant of more than HK$150,000.(Clause 5.6.3)

Notes:

  1. The document shall be signed by either the PIC or Chairman of the applicant organisation;
  2. QSP's professional qualifications shall satisfy the requirements as per clause 2.10.1 of the Guide to Application;
  3. Only 12 months Defect Liability Period (DLP) services would be accepted. If the tender (sum) has included more than 12 months DLP services, the applicant shall request the contractor to provide the costs for the extra services. The extra cost would be deducted from disbursement.

Remark:
More relevant information can be submitted to facilitate the funding approval.

16. How will the funding be disbursed?

Funding will be disbursed on a reimbursement basis; that is to say, the recipient organisation must settle payment on its own before seeking reimbursement from the CLP Eco Building Fund. The recipient organisation may propose a disbursement plan for CLP's consideration. A maximum of 3 instalments will be allowed in addition to the final 10% payout.

17. Upon the approval of application, can part of the fund be disbursed immediately to the applicant organisation?

Our fund will be disbursed on a reimbursement basis; that is to say, the recipient organisation must settle payment on its own before seeking reimbursement from the CLP Eco Building Fund.

18. What is the reimbursement schedule? How long will it take to process reimbursement?

The applicant organisation should fill in the proposed disbursement plan in the application form for consideration by the CLP Eco Building Fund Vetting Committee. Funds will be released according to the plan approved by the Vetting Committee. When applying for reimbursement, the recipient organisation should present supporting documents such as invoices and, if documents are sufficient, we will process the payout within about 45 working days.

19. Is it necessary to engage a professional for submission of application?

The applicant organisation should engage a Qualified Service Provider to help submit the application and the Qualified Service Provider should be either -

  1. a Registered Professional Engineer in the Building Services, Electrical, Mechanical or Environmental discipline registered under the Engineers' Registration Ordinance (cap. 409); or
  2. a corporate member of the Hong Kong Institution of Engineers in the Building Services, Electrical, Mechanical or Environmental discipline, who has no less than 1 year's relevant post-qualification work experience (i.e. local work experience in engineering design, installation, commissioning, inspection, testing or maintenance of building services installations)

To set out in detail the full scope of the project, including justification of its cost-effectiveness; monitoring of the procurement of capital items, goods and services; supervision of the project; and certification of the completion reports, with particular regard to the completed works' compliance with their respective Building Energy Codes. The completion reports shall be submitted in the prescribed format.

20. Is there any regulation on the relationship between the project contractor and the "Qualified Service Provider"?

The "Qualified Service Provider" must declare his / her relationship with the project contractor in the application form for the CLP Eco Building Fund Projects so that their relationship can be made clear.

21. Will the funding cover the service cost of a "Qualified Service Provider" who is employed by the property management company?

If the property management company has already employed a "Qualified Service Provider", it is unlikely that the same service will be subsidised by the Fund.

22. Is it necessary for the applicant organisation to have identified a "Qualified Service Provider" and include his / her information in the application form at the time of application submission?

Yes, the applicant organisation should provide information and documentary proofs of the "Qualified Service Provider" when submitting the application.

23. If there is more than one "Qualified Service Provider", can the project be funded ? Can the "Qualified Service Provider" be changed during project implementation?

As engagement of “Qualified Service Provider” has cost implication, if it is proposed to have more than one “Qualified Service Provider”, full justifications should be given to CLP or the Eco Building Fund Vetting Committee for consideration. Approval from CLP or the Eco Building Fund Vetting Committee is required for switching “Qualified Service Provider” if the project is in progress.

24. What insurance policy should the applicant organisation take out for the energy efficiency works project?

It is the responsibility of the project contractors to purchase relevant insurances for the energy efficiency project and their employees. The applicant organisation should ensure that the project contractor can present those relevant insurance documents as document proof when requested by CLP or CLP Eco Building Fund Vetting Committee.

25. For the procurement procedures of energy efficiency project, what is the minimum number of tenders when engaging a "Qualified Service Provider" ?

There is no requirement of minimum number of tenders for engaging "Qualified Service Provider" by the applicant organisation.

26. For the procurement procedures of energy efficiency project, can the "Qualified Service Provider" appoint a project contractor for carrying out the works by tender exercise? If yes, should the tender exercise meet the minimum number requirement of tenders ?

Either "Qualified Service Provider" or the applicant organisation can select project contractors to carry out the works by conducting tender exercise. But whoever conducts the tender exercise, the requirement of minimum number of tenders must be met.

27. For the procurement procedures of energy efficiency project, if the project commences by a consultant from consultancy service, should the tender exercise be conducted by the consultant for appointing a project contractor for carrying out the works? If yes, should the tender exercise meet the minimum number requirement of tenders ?

Either consultant by consultancy service or the applicant organisation can select project contractors to carry out the works by conducting tender exercise. But whoever conducts the tender exercise, the requirement of minimum number of tenders must be met.

28. If tender is invited before application, it may happen that when the application is approved, the validity period of the tender has already expired and the subsequent prices may differ from the estimate in the application. In this case, can the applicant organisation request for an increase in funding ?

Any request for the change in funding must be approved by the CLP Eco Building Fund Vetting Committee with full justification. To avoid any unnecessary delay in the project, the applicant organisation should specify an adequate validity period in the tender document, for example at least six months.

29. It is required that there should be a minimum number of tenders submitted in respect of procurement. What happens if the number of tenders received are below the minimum number requirement ?

Applicant organisations should make the best effort to fulfil this requirement. To avoid this situation, applicant organisations are advised to invite tender from more suppliers than the required number, and to send invitation letters to prospective suppliers in addition to posting newspapers for tender invitation. For example, when the applicant organisations are proceeding with the tendering procedures for the lift or escalator retrofit works, they may make reference to the Registered Lift and Escalator Contractors list published in the Electrical and Mechanical Services Department's website (http://www.emsd.gov.hk/emsd/eng/pps/le_pub_mpr.shtml) to select sufficient and appropriate suppliers for tender invitation. If the suppliers decide not to submit tender proposal, applicant organisations should obtain regret letters from the suppliers and provide to CLP as a proof, but subject to final approval by the CLP Eco Building Fund Vetting Committee.

30. According to the Guide to Application, the recipient organisation has to select the supplier with the lowest bid. What should the recipient organisation do if it intends not to select the lowest bid ?

If the applicant organisation wishes to select other bidder, who is among the bidders in the submitted list, full justification must be given to, and prior agreement obtained from, the Vetting Committee, either in Vetting Committee Meeting or via circulation, prior to selection of the other bidder.

If the applicant organisation wishes to select other bidder, who is not among the bidders in the submitted list, re-tendering and application re-submission are required. It is treated as a new application.

Nevertheless, during the application assessment, the amount of funding would be assessed based on the lowest bid of the energy saving parts irrespective of the bidder ultimately selected.

31. If the recipient organisation does not select the lowest bid and would like to top up the difference between the selected bid and the lowest bid. Will this arrangement be accepted ?

In that case, the recipient organisation should provide full justifications to the CLP Eco Building Fund Vetting Committee for consideration.

32. Can the tender include any brands or models of the equipment ?

The aim of the Fund is to subsidise building owners in a open, fair and accountable manner. Against this background, we suggest not to include any brands or models in your application or other related documents.

33. How to apply for CLP Eco Building Fund ?

Applicant organisation must complete the application form which can be downloaded from CLP Online website (www.clp.com.hk/EcoBuildingFund). The completed application form should be returned to the following address at least four months before the commencement of the project:

Marketing & Customer Services
CLP Power Hong Kong Limited
7/F, Sham Shui Po Centre
215 Fuk Wa Street
Sham Shui Po
Kowloon
(Application to CLP Eco Building Fund)

34. Is it necessary to include the breakdown of the items in the estimated budget ?

Yes, it is necessary to include the breakdown. Since the Fund is only granted to energy saving items, the CLP Eco Building Fund Vetting Committee has to assess the nature of each item to see if the item fulfil the objective of the Fund, and has the final judgement on the funding approval to each item.

Remark:

The prospective suppliers shall list out the unit costs and the number of units of each item with respect to the energy saving parts in their submitted bid for reference by the Vetting Committee in approving funding. If the submitted bid(s) does not list out the unit costs and number of units of each item with respect to the energy saving parts, it will be considered as invalid. Under this circumstance, if applicant organization selects the invalid bid(s), funding will not be granted.

35. How long will it normally take to process an application ?

Under the circumstances that all required documents have been submitted by applicant organisation, applicant organisation will normally be notified of the Vetting Committee's decision three months after submission of their application, depending on the Committee's schedule of meetings (usually held quarterly) and the balance of the CLP Eco Building Fund.

36. Can the project scope be revised while the application is being processed ?

Yes, subject to approval of the CLP Eco Building Fund Vetting Committee and the funding may also be adjusted in the light of the revision.

37. Can the project scope be revised after approval of an application ?

Yes, subject to approval of the CLP Eco Building Fund Vetting Committee and the funding may also be adjusted in the light of the revision.

38. If the term of the recipient organisation expires after approval of funding, will the subsequent election and change in composition of the organisation affect the funding ?

Normally, change in the composition of the recipient organisation will not affect the funding. But if the change results in a new person-in-charge for the project or affect the project schedule, approval from the CLP Eco Building Fund Vetting Committee is required for the funding to continue.

39. Can online application submission (e.g. by email) be acceptable ?

No, only hard copy of the completed application form is acceptable.

40. Can the applicant organisation submit more than one application for the same building ?

Buildings that have previously received the Fund are not eligible to apply for the Fund. However, a previously declined application may be resubmitted only if it has been revised substantially or if the applicant organisation has been able to produce new evidence to address the comments made by CLP or the Vetting Committee in its earlier review. In completing the application form for a resubmitted application, the applicant organisation must set out clearly the differences between the resubmitted application and the original one. The revised application will be treated as a new application, and will be subject to the same assessment procedures as set out in the "Guide to Application".

41. Who will approve the application ?

All applications will be handled by CLP while final approval will come from a Vetting Committee comprising various stakeholders from across the community who are committed to promoting energy efficiency.

42. According to the Guide to Application, project should be non-profit-making. What is a non-profit-making project ?

Income derived from the project during the project period, including sales of output, fee generated from activities and interest income generated from cash in hand for the project, should be ploughed back into the project account.

43. Is there any penalties for the funded project if it fail to achieve the proposed energy-saving targets ?

No, we do not have any penalties for projects which fail to achieve the planned targets. Of course, the aim of our Fund is to save energy or reduce emission by encouraging wider use of energy-saving installations.

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